Once you’re ready to save the emails, do the following:Ĭlick the client folder with emails you want to save.Ĭlick Selected Folders, then select Create New PDF. Save Emails in Outlook by Creating a Single PDF DocumentIf your client’s emails aren’t already organized in his/her individual folder, make sure you create a folder in Inbox for that client and move his/her emails to the folder. It may take a few minutes for Outlook to download all of your emails from Google. Do this by going to the Less secure apps section of your Google account and turning on Allow less secure apps. You may need to change your Google account settings to allow less secure apps into your account. This mean Outlook is being blocked from accessing your Gmail account due to security issues. If the system is unsuccessful at connecting with Google, you may see a “Password incorrect” error pop up. When that is successful, click Close then Finish. Wait a few seconds for the system to send and receive a test email. Then click the Advanced tab and input the correct port and type of encrypted connection for incoming server (IMAP: 993 SSL) and outgoing server (SMTP: 465 SSL) and click OK.Ĭlick Next. Then click More Settings.Ĭlick the Outgoing Server tab and check My outgoing server (SMTP) requires authentication and select Use same settings as my incoming mail server. Input the requested information, making sure you have the proper server information, which can be found here. Select Manual set up or additional serve types and click Next. In the IMAP Access section, select Enable IMAP.
In the top right of the screen, click on the Settings icon that looks like this. Log onto your Gmail account on your computer. Sync Gmail to Outlook Step 1: Check that IMAP is turned on If you haven’t already synced Gmail with Outlook, then follow the instructions below, which can also be found here at the Google website.
If this is you, consider just using it for the purpose of saving client emails. Some Gmail users do not use Outlook to manage their emails. Once you have Outlook and the PDFMaker add-on, then it’s just a matter of setting up. If this is your situation, go to the Adobe website here for ways to enable the add-on. But this PDFMaker toolbar is unavailable if you have Outlook 2007, 2010, or 2013 after you install Acrobat DC or Acrobat 2017 on your PC. If you already have Adobe Acrobat Standard or Pro installed on your computer, then your Outlook should have a PDFMaker toolbar.
If you are a lawyer using Gmail in your law practice and want or need to save your client emails, here is a tip to help you do this. It requires you to have Microsoft Outlook with Adobe Acrobat PDFMaker add-on. With these two programs, you can convert an Outlook email folder including all attachments into a single PDF document.
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